Harding Independence Charter District

STRATEGIC INITIATIVE A: COMMUNICATIONS

Communications

Action Steps:

Task

Target Date

By Whom

ü Complete / Completion Date

Notes / Comments

Rename/Redefine the Public Relations Committee outlined in the Bylaws to Communications Committee to serve as the official body that supports this initiative

November Board Meeting

Governance Board

ü November 2022

Propose at October meeting

Appoint board members and other volunteers to Communications Committee to develop a communications plan

2a. Develop a general job description with goals for committee and its members

2b. Research and draft a communications plan to present to the governance board

1^st Quarter 2023

2^nd Quarter 2023

Governance Board

Committee

üDecember 2022

o___/___/_____

Committee Members:

Lisa Boevers, Rachel Dowell, Carole Kelley, Lindsey Sparks, Melody Wortmann, and Jenna Mayes

Committee meetings:

_____/_____/_______

Communications Plan

Submit final document for Board input and approval.Include measurement tools, methods and projected / intended outcomes of the marketing strategy

3a. Status / Results

Report at each Board Meeting

2^nd Quarter 2023

____/____/______

Committee

Board Approved:

o___/___/_____

Intended Outcomes:

Results & Impact:

Hire a staff person to lead communication efforts and help develop and implement Communications Plan

July 2022

Superintendent

ü July 2022

Part-time staff hired; 20 hours per week; 90% of time spent on marketing, communications, social media, messaging, branding, website and digital recruitment of students

Results and Outcomes:

Next Goals and Actions:

STRATEGIC INITIATIVE B: DIVERSITY, EQUITY AND INCLUSION

Action Steps:

Task

Target Date

By Whom

ü Complete / Completion Date

Notes / Comments

Research and draft and DEI Policy(ies) for 2022-23 school year

1a. Draft of policy(ies) to Governance Board

1b. Board approves policy(ies)

June 2022

Legal Committee

Governance board

ü 6/3/2022

ü 6/9/2022

Board Approved:

ü 6/9/2022

Notes:

Policy or policies need to address:

Faculty / Staff
Students
Board / Volunteers

Create a Taskforce

2a. Appoint taskforce members

2b. Define and communicate exact roles and responsibilities to the taskforce (job description)

2c. Appoint Chair of taskforce

2d. First meeting of the taskforce

2e. Research and draft a comprehensive DEI Plan for the District

2f. Final DEI Plan presented to Governance Board for approval

2g. Communicate Plan to all stakeholders and begin execution and implementation

2^nd Quarter 2023

3^rd Quarter 2023

4^th Quarter 2023

Executive Committee

Taskforce

Board President & Superintendent

o___/___/_____

Board Approves:

o___/___/_____

Board Approved:

o___/___/_____

Notes:

Determine an individual to serve as the DEI Officer for oversight of implementation and following plan;

Ensure continuous training on DEI efforts

Meeting Schedule:

Communication of intent of Plan must then be followed by specific actions that are also communicated on a regular basis

Review and revise all handbooks and manuals to reflect new DEI policies and procedures

3a. Ensure all materials are updated, including website and print materials

3b. Communicate new policies and procedures effectively to all audiences

4^th Quarter 2023

4^th Quarter 2023 /1^st Quarter 2024

Legal Committee

Staff

Board President & Superintendent

o___/___/_____

Notes:

Ensure at least two or more pathways for reporting are outlined in the procedures and communicated to all;

Include disciplinary plan and consequences of violations;

Board and Superintendent need to work together to communicate policies and procedures to all stakeholders.

Results and Outcomes:

Next Goals and Actions:

STRATEGIC INITIATIVE C: TRAINING

Training

Action Steps:

Task

Target Date

By Whom

ü Complete / Completion Date

Notes / Comments

Development requirements and structure for ongoing AP, Pre-AP, AVID and pedagogy trainings for all eligible teachers.

1a. Research available trainings, costs and dates of availability.

1b. Budget for provision of trainings to every eligible teacher annually or as required.

1c. Assign an individual to monitor compliance and maintain the training plan

1d. Create a calendar and accountability procedure for ensuring trainings are completed as required

4^th Quarter 2023

Superintendent and Executive Committee

Superintendent

Superintendent and Board

Superintendent

Superintendent and Compliance Staff Person

o___/___/_____

Board Approval

o___/___/_____

Legal Committee input

Compliance Staff Person:

___________________

Review and revise the current professional development policies and procedures to reflect the new requirements

2a. Make policy and procedure revisions and ensure legal compliance. Draft of changes to the Governance board for consideration

2b. Communicate to all teachers and staff the purpose of the new policy and why it is important to them and the District

4^th Quarter 2023

December 2023 Governance Board Meeting

Initial Communication:

January 2024

Ongoing

Superintendent and Legal Committee

Legal Committee and Superintendent

Superintendent

o___/___/_____

Board Approves:

o___/___/_____

Considerations:

Rewards for completion
Consequences for not completing

Communicate purpose and implementation of new policy and broadly as possible, to all stakeholders. Multiple communications and methods to teachers.

Create a draft training plan for all District employees that addresses discipline and safety topics

3a. Utilize survey data to help assess needs; conduct additional research that may be helpful in development of a plan

3b. Develop next steps and deadlines for implementation of plan – training schedule, budget requirements, etc.

3c. Communicate intentions of development of the Plan now to all audiences explaining purpose and importance, emphasizing mutual respect

4^th Quarter 2022

1^st Quarter 2023

Initial Communication:

Fall 2022

Next Communication:

Spring 2023

Administration

o___/___/_____

NOTES:

Focus on current policies regarding discipline and safety policies; identify areas that need to be added/changed
Focus on classroom management training
Focus on pedagogy training

Results and Outcomes:

Next Goals and Actions:

STRATEGIC INITIATIVE D: TRUST

Trust

Action Steps:

Task

Target Date

By Whom

ü Complete / Completion Date

Notes / Comments

Consider ways to communicate the protocol required of the Governance Board under the Oklahoma Open Meetings Act.

1a. Create a plan to communicate to all audiences. Consider different methods and types of communication.

1b. Clearly outline methods and ways stakeholders can communicate with the Governance Board either individually or as a group (at meetings). Include methods of reporting issues and the pathways to reach the board.

Ongoing

2^nd Quarter 2023

Governance Board, Administration, Legal Counsel

Governance Board, Communications Committee and

Administration

Governance Board and Legal Committee

o___/___/_____

Develop a continuous procedure for effectively communicating the way board members are elected and appointed; process should encourage participation and volunteerism and promote interest to engage individuals with the Governance Board

2a. Within this process consider ways to track potential volunteers and develop other ways for them to engage such as serving on board committees, involvement with parent groups, etc. in order to develop the pipelines for new board members and leadership volunteers

2^nd Quarter 2023

Governance Board, Communications Committee and Superintendent

o___/___/_____

Collectively develop and agree upon ideas for increasing rapport with stakeholder groups

3a. Board - Heightened expectations for engagement and attendance at school or district events and meetings / visibility

3b. Board President - Regular communication from the Board (see Communications Plan)

3c. Administration – Enhancing listening skills and opportunities for open feedback and conversation

3d. Administration – considering hiring a Leadership Coach

4^th Quarter 2022 /1^st Quarter 2023

4^th Quarter 2022

Ongoing

1^st Quarter 2023

Ongoing

4^th Quarter 2022

Ongoing

4^th Quarter 2022 /1^st Quarter 2023

Governance Board and Superintendent

Governance Board

Board President / Superintendent

Administration

o___/___/_____

Ways to Increase Rapport with:

Parents
Staff/Teachers
Community
Students
Other

Ensure follow up and reporting back to board on expectations, progress and any roadblocks

Results and Outcomes:

Next Goal and Actions:

Action Dashboard