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Action Dashboard

 

 

     STRATEGIC INITIATIVE A:  COMMUNICATIONS

Communications                             

 

Action Steps:

Task

Target Date

By Whom

ü  Complete /    Completion Date

Notes / Comments

  1. Rename/Redefine the Public Relations Committee outlined in the Bylaws to Communications Committee to serve as the official body that supports this initiative

 

November Board Meeting

 

 

Governance Board

 

ü November 2022

 

 

Propose at October meeting

 

  1. Appoint board members and other volunteers to Communications Committee to develop a communications plan

 

2a.  Develop a general job description with goals for committee and its members

 

2b.  Research and draft a communications plan to present to the governance board

 

 

1st Quarter 2023

 

 

 

 

 

1st Quarter 2023

 

 

 

 

 

2nd Quarter 2023

 

 

 

Governance Board

 

 

 

 

 

Committee

 

 

 

 

Committee

 

Board Approved:

o___/___/_____

 

 

 

 

o___/___/_____

 

 

 

 

o___/___/_____

Committee Members:

 

 

 

 

 

 

Committee meetings:

 

_____/_____/_______

 

_____/_____/_______

 

_____/_____/_______

 

_____/_____/_______

  1. Communications Plan

 

Submit final document for Board input and approval.Include measurement tools, methods and projected / intended outcomes of the marketing strategy

 

3a.  Status / Results

 

Report at each Board Meeting

 

 

 

 

2nd Quarter 2023

 

 

 

 

 

 

 

 

____/____/______

 

____/____/______

 

____/____/______

 

____/____/______

 

 

Committee

 

 

 

 

 

 

 

 

Committee

Board Approved:

o___/___/_____

 

 

 

 

 

 

o___/___/_____

 

o___/___/_____

 

o___/___/_____

 

o___/___/_____

 

Intended Outcomes:

 

 

 

 

 

 

 

 

 

Results & Impact:

  1. Hire a staff person to lead communication efforts and help develop and implement Communications Plan

July 2022

 

Superintendent

ü July 2022

 

Part-time staff hired; 20 hours per week; 90% of time spent on marketing, communications, social media, messaging, branding, website and digital recruitment of students

 

 

 

Results and Outcomes:

 

 

Next Goals and Actions:

 

 


 

 

    STRATEGIC INITIATIVE B:  DIVERSITY, EQUITY AND INCLUSION

 2

 

Action Steps:

Task

Target Date

By Whom

ü  Complete /    Completion Date

Notes / Comments

  1. Research and draft and DEI Policy(ies) for 2022-23 school year

 

1a.  Draft of policy(ies) to Governance Board

 

1b.  Board approves policy(ies)

June 2022

 

 

 

June 2022

Legal Committee

 

Legal Committee

 

 

Governance board

 

 

ü 6/9/2022

 

 

Board Approved:

ü 6/9/2022

 

Notes:

Policy or policies need to address:

  • Faculty / Staff
  • Students
  • Board / Volunteers
  1. Create a Taskforce

 

 

     2a.  Appoint taskforce members

 

 

     2b. Define and communicate exact roles and responsibilities to the taskforce (job description)

 

    2c.  Appoint Chair of taskforce

 

    2d. First meeting of the taskforce

 

 2e. Research and draft a comprehensive DEI Plan for the District

 

 2f.  Final DEI Plan presented to Governance Board for approval

 

 2g.  Communicate Plan to all stakeholders and begin execution and implementation

2nd Quarter 2023

 

 

2nd Quarter 2023

 

 

 

2nd Quarter 2023

 

 

 

 

 

 

2nd Quarter 2023

 

 

2nd Quarter 2023

 

 

3rd Quarter 2023

 

 

 

4th Quarter 2023

 

 

 

 

4th Quarter 2023

 

Executive Committee

 

 

Executive Committee

 

 

Executive Committee

 

 

 

 

Executive Committee

 

Taskforce

 

 

Taskforce

 

 

 

Taskforce

 

 

 

 

Board President & Superintendent

o___/___/_____

 

 

o___/___/_____

 

Board Approves:

o___/___/_____

 

 

 

 

 

o___/___/_____

 

o___/___/_____

 

 

o___/___/_____

 

Board Approved:

o___/___/_____

 

 

 

o___/___/_____

 

 

 

 

 

 

 

 

 

 

Notes: 

Determine an individual to serve as the DEI Officer for oversight of implementation and following plan;

Ensure continuous training on DEI efforts

 

Meeting Schedule:

 

 

 

 

 

 

 

 

Communication of intent of Plan must then be followed by specific actions that are also communicated on a regular basis

  1. Review and revise all handbooks and manuals to reflect new DEI policies and procedures

 

3a.  Ensure all materials are updated, including website and print materials

 

3b.  Communicate new policies and procedures effectively to all audiences 

 

4th Quarter 2023

 

 

 

 

4th Quarter 2023

 

 

 

 

 

4th Quarter 2023 /1st Quarter 2024

 

 

Legal Committee

 

 

 

Staff

 

 

 

 

 

Board President & Superintendent

 

o___/___/_____

 

 

 

o___/___/_____

 

 

 

o___/___/_____

 

 

Notes:

Ensure at least two or more pathways for reporting are outlined in the procedures and communicated to all;

 

Include disciplinary plan and consequences of violations;

 

Board and Superintendent need to work together to communicate policies and procedures to all stakeholders.

 

Results and Outcomes:

 

 

Next Goals and Actions:

 

 

 

 

 

        STRATEGIC INITIATIVE C:  TRAINING

Training

 

 

Action Steps:

Task

Target Date

By Whom

ü  Complete /    Completion Date

Notes / Comments

  1. Development requirements and structure for ongoing AP, Pre-AP, AVID and pedagogy trainings for all eligible teachers. 

 

1a.  Research available trainings, costs and dates of availability.

 

1b.  Budget for provision of trainings to every eligible teacher annually or as required.

 

1c.   Assign an individual to monitor compliance and maintain the training plan

 

1d.  Create a calendar and accountability procedure for ensuring trainings are completed as required 

 

4th Quarter 2023

 

 

 

 

 

 

4th Quarter 2023

 

 

 

4th Quarter 2023

 

 

 

 

 

 

 

 

4th Quarter 2023

 

 

 

 

 

 

4th Quarter 2023

 

 

Superintendent and Executive Committee

 

 

 

 

Superintendent

 

 

 

Superintendent and Board

 

 

 

 

 

 

 

Superintendent

 

 

 

 

 

Superintendent and Compliance Staff Person

 

o___/___/_____

 

 

 

 

 

o___/___/_____

 

 

 

Board Approval

o___/___/_____

 

 

 

 

 

 

o___/___/_____

 

 

 

 

 

o___/___/_____

 

 

 

 

Legal Committee input

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Compliance Staff Person:

___________________

 

 

 

 

 

 

  1. Review and revise the current professional development policies and procedures to reflect the new requirements

 

2a.  Make policy and procedure revisions and ensure legal compliance.   Draft of changes to the Governance board for consideration

 

2b. Communicate to all teachers and staff the purpose of the new policy and why it is important to them and the District

 

4th Quarter 2023

 

 

 

 

 

 

December 2023 Governance Board Meeting

 

 

 

 

Initial Communication:

January 2024

 

Ongoing

Superintendent and Legal Committee

 

 

 

 

Legal Committee and Superintendent

 

 

 

 

Superintendent

 

o___/___/_____

 

 

 

 

Board Approves:

o___/___/_____

 

 

 

o___/___/_____

 

Considerations:

  • Rewards for completion
  • Consequences for not completing

 

 

 

 

 

 

 

 

 

 

Communicate purpose and implementation of new policy and broadly as possible, to all stakeholders.  Multiple communications and methods to teachers.

  1. Create a draft training plan for all District employees that addresses discipline and safety topics

 

3a.  Utilize survey data to help assess needs; conduct additional research that may be helpful in development of a plan

 

3b.  Develop next steps and deadlines for implementation of plan – training schedule, budget requirements, etc.

 

3c.  Communicate intentions of development of the Plan now to all audiences explaining purpose and importance, emphasizing mutual respect

 

4th Quarter 2022

 

 

 

 

4th Quarter 2022

 

 

 

 

 

 

 

1st Quarter 2023

 

 

 

 

 

 

Initial Communication:

Fall 2022

 

Next Communication:

Spring 2023

 

Administration

 

 

 

 

Administration

 

 

 

 

 

 

 

Administration

 

 

 

 

 

 

Administration

 

o___/___/_____

 

 

 

o___/___/_____

 

 

 

 

 

o___/___/_____

NOTES:

  • Focus on current policies regarding discipline and safety policies; identify areas that need to be added/changed
  • Focus on classroom management training
  • Focus on pedagogy training
  •  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Results and Outcomes:

 

 

 

Next Goals and Actions:

 


 

 

       STRATEGIC INITIATIVE D:  TRUST

 
Trust

 

 

Action Steps:

Task

Target Date

By Whom

ü  Complete /    Completion Date

Notes / Comments

  1. Consider ways to communicate the protocol required of the Governance Board under the Oklahoma Open Meetings Act.

 

1a.  Create a plan to communicate to all audiences.  Consider different methods and types of communication.

 

1b.  Clearly outline methods and ways stakeholders can communicate with the Governance Board either individually or as a group (at meetings).  Include methods of reporting issues and the pathways to reach the board.

Ongoing

 

 

 

 

 

 

2nd Quarter 2023

 

 

 

 

 

 

2nd Quarter 2023

 

 

 

 

 

Governance Board, Administration, Legal Counsel

 

 

 

Governance Board, Communications Committee and

Administration 

 

 

Governance Board and Legal Committee

 

 

 

 

o___/___/_____

 

 

 

 

o___/___/_____

 

 

 

 

o___/___/_____

 

 

 

 

 

 

 

 

 

 

 

  1. Develop a continuous procedure for effectively communicating the way board members are elected and appointed; process should encourage participation and volunteerism and promote interest to engage individuals with the Governance Board  

 

2a.  Within this process consider ways to track potential volunteers and develop other ways for them to engage such as serving on board committees, involvement with parent groups, etc. in order to develop the pipelines for new board members and leadership volunteers

2nd Quarter 2023

 

 

 

 

 

 

 

 

 

 

 

 

2nd Quarter 2023

 

Governance Board, Communications Committee and Superintendent

o___/___/_____

 

 

 

 

 

 

 

 

o___/___/_____

 

 

 

 

  1. Collectively develop and agree upon ideas for increasing rapport with stakeholder groups 

 

3a.  Board - Heightened expectations for engagement and attendance at school or district events and meetings / visibility

 

3b.  Board President - Regular communication from the Board (see Communications Plan)

 

3c.  Administration – Enhancing listening skills and opportunities for open feedback and conversation

 

3d.  Administration – considering hiring a Leadership Coach

4th Quarter 2022 /1st Quarter 2023

 

 

 

4th Quarter 2022

Ongoing

 

 

 

 

 

 

1st Quarter 2023

Ongoing

 

 

 

 

 

4th Quarter 2022

Ongoing

 

 

 

 

 

4th Quarter 2022 /1st Quarter 2023

 

Governance Board and Superintendent

 

 

Governance Board

 

 

 

 

 

 

Board President / Superintendent

 

 

 

 

Administration

 

 

 

 

 

 

Administration

o___/___/_____

 

 

 

o___/___/_____

 

 

 

 

 

 

o___/___/_____

 

 

 

 

 

 

o___/___/_____

 

 

 

 

 

 

o___/___/_____

 

 

Ways to Increase Rapport with:

  • Parents
  • Staff/Teachers
  • Community
  • Students
  • Other

 

 

Ensure follow up and reporting back to board on expectations, progress and any roadblocks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Results and Outcomes:

 

Next Goal and Actions: